Guide: Use White­board in Microsoft Teams: Guide

Microsoft Teams is a software giant’s answer to Slack. It’s available as a free download for organizations of all sizes. Microsoft also offers paid plans that offer more features and tools. While it competes closely with Slack, Zoom, and others, Microsoft emphasizes collaboration as a specific part of the Teams app. When it comes to collaboration, the teams allow users to create, share and chat with a whiteboard while collaborating.

Microsoft has added background blur for video calls, pop-upup chats and meeting windows, Outlook plugin and more in Teams. Whiteboard is one of the best features to work efficiently with team members. ..

Microsoft Teams already allows team members to share the screen. But if you want to brainstorm ideas with attendees, you can choose the whiteboard function during videos. ..

Microsoft Teams offers a whiteboard feature that is only available on desktop apps. This guide will show you how to access the whiteboard in Microsoft Teams, its features, and other tips and tricks for using video calls in the software. Let’s get started. ..

How to Open Whiteboard in Microsoft Teams

To use the whiteboard in Microsoft Teams on Windows or Mac, you need to first create a team and join it. Then, you can use the whiteboard in team channels.

Step 2: In the channel, click the three dots in the top right corner and select Settings. On the Settings page, under General, click Access Control. Step 3: In the Access Control dialog box, under Permissions for this channel, click Add a permission. On the Add a permission dialog box, under Type of permission, select Role-based access control. Under Select role or group from list, select Administrator or Team administrator. Click OK to add the permission. In Microsoft Teams app:

  1. Click Teams tab in sidebar and select team you want to work with.
  2. Go to relevant channel and click three dots in top right corner to open settings menu.
  3. Under General tab on settings page, click Access Control button and then under Permissions for this channel section on Access Control dialog box will appear as shown below:
  4. On Add a permission dialog box that will appear next, under Type of permission section you will see Role-based access control option as shown below:
  5. Now you need to choose role or group from list that appears on left side of window and then click OK button to add selected role/group into permissions list for this particular channel as shown below:
  6. After adding required permissions for this particular channel you can now start working with team by clicking on it from Teams tab in sidebar as shown below: ..

Step 3: To add a new member to the team, click the three-dot menu next to the team name and select “Add Member.” Add them to the channel.

To join a group video call, first open the channel’s main menu and tap the “Meet Now” option. A group video call will start between the team members, and you can add a relevant topic before starting the call. ..

The toolbar on the video calls screen provides a variety of functions, such as mute, wallpaper, chat, and screen sharing.

To start a screen sharing session, select the screen sharing option and choose from the current desktop, open windows, PowerPoint slides, browse files on PC / Mac, or another Teams channel. ..

The Microsoft Whiteboard is a great way to create and share ideas with others. It is free to use and has many features that you may be interested in.

InVision is a design tool that allows designers to create user interfaces and mockups. Freehand is similar to Microsoft Whiteboard, which is a drawing and diagramming tool. ..

Whiteboard drawing Features

Microsoft offers a variety of drawing tools while using the whiteboard. You can use the standard Pen tool in different colors to demonstrate your strategy.

You can use the eraser tool to remove the irrelevant part of the whiteboard. The move tool is my favorite. You can use it to move the whiteboard or keep it on a fixed section.

To use the Pen tool effectively on a Windows laptop, you should use a mouse.

After you are done brainstorming, you may want to save the raw image and ideas as an SVG file on your computer. To do that, tap the Settings icon in the top right corner and select Export SVG.

Share Whiteboard and chat

To join a screen sharing session, tap on the Share button on the top left of the screen.

You can use the chat, mute, and invite other group members to the whiteboard in Microsoft Teams. The admin doesn’t have to leave the stream to activate it. ..

Mute allows you to mute the audio from your end. The chat function is my favorite. It opens the side panel in the whiteboard and lets you chat with team members. That’s a better way to communicate live with team members and they can talk to each other while sharing whiteboard screens. After the conversation ends, you can see the entire chat history with the name of the meeting in the channel.

In the member’s tab, you can see the current users in the meeting and suggested users, and you can even invite members from the other channels.

Shortcomings

Microsoft Whiteboard is a great tool for brainstorming and sharing ideas, but it can be difficult to add text and predefined shapes. Image insertion support is also missing. I hope future updates provide those options.

Use Microsoft Teams like a pro

Microsoft Teams is a great tool for brainstorming ideas with team members. You can use it to discuss ideas, share insights with visitors, and export it as an image for future reference.

Microsoft Teams is a great way to collaborate and communicate with colleagues. However, there are some tips and tricks you can use to make it even more effective. Here are five tips to get started:

  1. Set up a meeting time for everyone in your team. This will help avoid overlap in communication and make sure everyone has the same opportunity to speak.
  2. Use the right tools for the job. If you have a chat app like Slack or Zoom, use them to keep track of what’s going on in your team. If you’re using a phone app, try out OneDrive or Office 365’s built-in messaging features for added convenience.
  3. Use group chat instead of individual chat if possible. Group chats are more efficient because they can include multiple people at the same time and can be used for larger tasks such as discussing ideas or planning meetings.
  4. Use emoji if needed and be aware of how they’re interpreted by other people in your team (for example, when sending an emoji that means “I’m sorry,” don’t send an emoji that says “I love you”). 5. Be prepared for potential disruptions during meetings by having a plan in place for when someone needs to leave early or take a break (for example, using an app like Slack’s Attendee App).

Use White­board in Microsoft Teams: Guide: benefits

Faq

Final note

This guide will show you how to use whiteboard in Microsoft Teams. If you have any questions about this article, please feel free to ask us. Additionally, please share this article with your friends if you enjoyed it! ..

If you have any questions about using the whiteboard in Microsoft Teams, please ask us through the comment section below or directly contact us.